Privacy Policy

Last updated: February 7, 2026

NUMA Technologies LLC ("NUMA," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

1. Information We Collect

When you contact us or use our services, we may collect the following personal information:

• Contact Information: Full name and work email address
• Company Information: Company name, job title, and finance team size
• Technical Information: ERP/accounting system used
• Business Information: Primary pain areas and automation goals

2. How We Use Your Information

We use the information we collect to:

• Respond to your enquiry and schedule discovery calls
• Evaluate how NUMA can support your finance operations
• Provide onboarding and ongoing support
• Improve our product and services based on feedback
• Send relevant product updates and communications (with your consent)

3. Legal Basis for Processing (GDPR)

For users in the UK and European Economic Area (EEA), we process your personal data based on:

• Consent: You provide consent when submitting your information via our contact form
• Legitimate Interests: To evaluate enquiries and provide our services
• Contractual Necessity: To fulfill our obligations when you engage with NUMA

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information with:

• Service Providers: Third-party vendors who assist us (e.g., Netlify for form processing, Postmark for email delivery). These providers are contractually obligated to protect your data.
• Legal Requirements: When required by law, regulation, or legal process
• Business Transfers: In connection with a merger, acquisition, or sale of assets

5. Data Retention

We retain your personal information for as long as necessary to:

• Provide our services and support your account
• Comply with legal obligations
• Resolve disputes and enforce our agreements

If you request deletion, we will remove your data within 30 days unless retention is required by law.

6. Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Objection: Object to our processing of your data
• Data Portability: Request transfer of your data to another service
• Withdraw Consent: Withdraw your consent at any time (where processing is based on consent)

To exercise these rights, contact us at info@numa.team.

7. International Data Transfers

NUMA operates globally. Your information may be transferred to and processed in countries other than your country of residence, including the United States. We ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

8. Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. All data is encrypted at rest (AES-256) and in transit (TLS). However, no method of transmission over the internet is 100% secure.

9. Cookies and Tracking

Our website uses minimal tracking. We use:

• Google Tag Manager: For basic site analytics and performance monitoring
• Netlify Analytics: For site performance monitoring (no personal data collected)

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a new "Last updated" date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

NUMA Technologies LLC
Email: info@numa.team

13. Supervisory Authority

If you are located in the UK or EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.